Your contribution:

HR Operations & Compliance

• Ensure full compliance with Polish Labour Code and employer obligations.
• Maintain complete personnel files and legally required documentation.
• Monitor labour law changes and implement updates.
• Support audits and labour inspections (PIP).

Employee Lifecycle Administration

• Prepare employment contracts, annexes, and required employment documents.
• Manage onboarding documentation and data collection.
• Administer job changes, salary updates, and employment status changes.
• Prepare termination documents and manage offboarding.

Payroll Coordination (Outsourced)

• Provide monthly payroll data: hires, leavers, changes, absences, benefits.
• Review payroll preview for accuracy and approve for payment.
• Coordinate with Finance on salary payments.
• Provide employee data needed for ZUS registrations/deregistrations.

Working Time & Absence Tracking

• Maintain records of working time, overtime, and absences.
• Approve and track vacation, sick leave, and parental leave.
• Ensure compliance with working time regulations.

OHS / BHP

• Arrange mandatory medical examinations.
• Coordinate required OHS/BHP and fire safety training.
• Ensure workplace safety standards in the coworking environment.

Benefits Administration

• Select and manage benefit providers (medical, sport card, insurance).
• Handle employee enrolments and changes; communicate to payroll provider.

Reporting & Collaboration

• Prepare regular HR reports (headcount, absences, changes).
• Cooperate with Finance on payroll cost data and budgeting.
• Support local compliance aspects of global HR processes.

Employee Engagement & Development

• Drive engagement through surveys, change communication, and internal messaging.
• Manage training programs: communicate availability, assess needs, and deliver onboarding.
• Support employer branding by aligning internal and external messaging.

You will fit well to our squad if: 

• You hold a Bachelor’s or Master’s degree in HR, Law, Business Administration, or a related field.
• You have 3–5+ years of HR experience in Poland, preferably within a small or medium-sized organisation.
• You have strong knowledge of the Polish Labour Code, ZUS processes, and HR documentation requirements.
• You have experience collaborating with outsourced payroll providers in Poland.
• You have an excellent understanding of employment administration and compliance.
• You have strong attention to detail and accuracy in HR documentation.
• You are able to work independently and structure HR operations for a newly established entity.
• You have strong stakeholder management skills, working effectively with global HR, Finance teams, and external vendors.
• You have excellent written and verbal communication skills in both Polish and English.
• You have experience in a tech or engineering environment, which is a plus.